If you’re exporting goods from the United States, you’ve likely heard of AES filing, or the Automated Export System. For many shippers, whether small businesses new to international trade or large companies with global operations—this can be one of the more confusing steps in the export process. However, understanding AES is essential to stay compliant with U.S. export regulations and avoid costly delays or penalties.
In this blog, we’ll break down what AES filing is, why it matters, and how to handle it correctly. Whether you’re shipping full container loads (FCL), less than container loads (LCL), or air freight from the U.S., this guide will help you navigate this vital part of international shipping.
What is AES Customs Filing?
AES (Automated Export System) filing is the process of electronically submitting export information to U.S. Customs and Border Protection (CBP) through the ACE (Automated Commercial Environment) platform.
The filing produces an Electronic Export Information (EEI), which is a digital record of your export transaction. This information includes:
- Shipper and consignee details
- Commodity description and value
- Schedule B number
- Export license (if required)
- Origin and destination ports
- Mode of transport
- Carrier and vessel information
Essentially, AES filing serves as a digital manifest that lets U.S. authorities track and monitor exports for security, trade statistics, and compliance purposes. When an AES filing is approved, a unique Internal Transaction Number (ITN) is generated. This number is then presented to the air or ocean carrier proving that the cargo is cleared for export. More on the ITN will be discussed later in the post.
When is AES Filing Required?
Not every shipment from the U.S. needs AES filing. However, the U.S. Census Bureau and CBP mandate it under certain conditions. You’re generally required to file EEI through AES when:
- The shipment’s value exceeds $2,500 per Schedule B number (even if no export license is required)
- An export license or license exception is required
- You’re shipping controlled goods (e.g., defense articles, hazardous materials)
- Goods are destined to embargoed or sanctioned countries
- Exports involve foreign military sales
Note: Even if you’re not the one handling AES filing, as the U.S. Principal Party in Interest (USPPI), you are responsible for ensuring that the information is submitted correctly and on time.
When AES Filing is Not Required
While many exports from the U.S. require AES filing, there are certain situations where it is not needed. Knowing these exceptions can save you time and help you avoid unnecessary paperwork.
Common scenarios where AES filing is not required:
- Low-Value Shipments – If the shipment’s value is $2,500 or less per Schedule B number and no export license is required.
- Shipments to Canada – Most goods shipped directly from the U.S. to Canada are exempt from AES filing, unless they require an export license or involve controlled commodities.
- S. Territory Exports – Goods shipped to certain U.S. territories (like Puerto Rico, Guam, American Samoa, or the U.S. Virgin Islands) may be exempt, though rules vary by commodity and mode of transport.
- Personal and Household Effects – Personal items moving abroad with a traveler, or household goods shipped as part of a relocation, may not require AES filing if they meet the low-value exemption and no license is needed.
- Certain Government or Diplomatic Shipments – Some U.S. government-to-government or diplomatic exports are exempt from filing.
Even if AES filing isn’t required, you may still need other export documentation like a commercial invoice, packing list, or certificate of origin—so it’s important to confirm requirements with your freight forwarder or customs broker.
Why AES Filing Matters
- Compliance with U.S. Law
Failing to file AES when required can result in fines of up to $10,000 per violation. In serious cases, it may also lead to the suspension of export privileges or even criminal charges. Proper filing ensures you’re in full compliance with U.S. export laws.
- Accurate Export Statistics
AES data is collected by the U.S. Census Bureau to track trade volumes, economic trends, and market activity. Your filing contributes to the accuracy of national export statistics and trade balance reports.
- Improved Security and Risk Monitoring
AES helps authorities detect illegal exports or high-risk shipments. By submitting your EEI accurately, you reduce the chance of your shipment being delayed or flagged for inspection.
- Smooth Shipping Process
Customs agents at both origin and destination ports may require proof of AES filing. A properly submitted EEI can prevent cargo holds, customs delays, or last-minute paperwork issues.
Who is Responsible for AES Filing?
The responsibility for AES filing usually falls on the U.S. Principal Party in Interest (USPPI)—typically the U.S. exporter or manufacturer. However, in many cases, the USPPI can authorize a freight forwarder or customs broker to file on their behalf.
At Allison Shipping, we assist exporters with end-to-end logistics, including AES filing support. Our team ensures your shipment is documented properly and submitted through the correct channels, so you don’t have to worry about technical errors or compliance gaps.
What is an ITN Number?
Once your AES filing is successfully submitted, you’ll receive an Internal Transaction Number (ITN). This number confirms that your EEI was accepted in the AES system.
You must include the ITN on:
- The Bill of Lading
- Air Waybill
- Any export control documentation
Without a valid ITN, your shipment may not be allowed to leave the states.
Common Mistakes to Avoid in AES Filing
Here are some common errors exporters make—and how to avoid them:
- Incorrect Schedule B Codes – Make sure you classify your goods correctly.
- Wrong Value Reporting – Report the commercial value, not the insured value or a discounted price.
- Forgetting to File – Even if you’re exporting via a third party (like a freight forwarder or NVOCC), double-check who is responsible for the filing.
- Late Filing – AES must be filed prior to departure of the goods, depending on the mode of transport:
- Air Freight: 2 hours before scheduled departure
- Ocean Freight: 24 hours before loading
- Truck: 1 hour before crossing the border
How to File AES Correctly (and Easily)
Option 1: File Through the ACE Portal
If you have internal compliance resources, you can file AES directly through the U.S. Customs ACE portal. This requires registration, training, and a clear understanding of export documentation.
Option 2: Let Your Freight Forwarder Handle It
Most businesses prefer to let their freight forwarder handle AES filing. At Allison Shipping, we include this as part of our international shipping services. We ensure that your EEI is submitted accurately and on time, with minimal hassle for you.
Why Choose Allison Shipping for Export Freight Services?
At Allison Shipping, we’re more than just a freight forwarder—we’re your logistics partner. When it comes to exporting from the USA, we handle every detail, including:
- AES Filing
- Ocean and Air Booking
- Inland Transportation
- Export Warehousing
- Customs Compliance
We specialize in ocean and air export shipments from the U.S. to destinations worldwide, including Europe, Asia, Latin America, and the Middle East.
Our logistics team manages export freight across all major modes of transport:
- Ocean Container Shipping (FCL & LCL) – We coordinate the entire process, from inland trucking to container booking, documentation, and customs clearance at origin and destination. Whether you’re shipping a full container of manufactured goods or consolidating smaller cargo, we ensure your freight moves efficiently and cost-effectively.
- Air Freight Services – For time-sensitive shipments, we offer fast and reliable air freight solutions, including door-to-door, airport-to-airport, and charter services, complete with customs clearance and AES filing when needed.
- Project Cargo – We handle oversized, breakbulk, heavy-lift, and out-of-gauge (OOG) cargo with precision, providing route planning, special equipment sourcing, and on-site supervision to meet the unique demands of complex shipments.
- Roll-On/Roll-Off (RORO) Shipping – Ideal for vehicles, heavy equipment, and wheeled machinery, our RoRo services ensure safe, secure transport without disassembly, whether shipping domestically or internationally.
No matter the shipment, we act as your single point of contact for end-to-end logistics. From compliance checks and AES customs filing to carrier booking, cargo insurance, and delivery coordination, we make the shipping process seamless—so your cargo arrives on time, intact, and ready for market.
Final Thoughts
AES customs filing is a critical step in exporting goods from the United States. Failing to file—or filing incorrectly—can lead to delays, penalties, or worse. With the right logistics partner by your side, you can ensure your EEI is submitted accurately, stay compliant, and keep your freight moving on time.
If you’re planning an export shipment and need help with AES filing or international logistics, reach out to Allison Shipping today. Let our experts handle the paperwork so you can focus on growing your global business.
